Finally get rid of your expense claims

Managing expense reports and receipts is a thorny issue. Until now, you had to keep every single receipt and send them to your online accountant for entry into your accounts.

As a result, you accumulated a whole bunch of small pieces of paper, restaurant receipts and bank card bills somewhere, in a cardboard box or at the bottom of your wallet... And generally you postponed sending these cumbersome documents to your accountant until the next day, at the risk of losing a good part of them over time.

Digitise your receipts...

Today, with Blendy by Cogesten, your online chartered accountant, you have the possibility to digitalize these documents. Expensya or Dext are our two favourite apps for this. Both allow you to manage your expense receipts in a simple and user-friendly way. As soon as you pay an expense, you simply take a picture of the receipt with your smartphone. The app will save a copy for you.

And if you combine these apps with QuickBooks, your expenses are automatically entered in your accounting. This saves time and increases efficiency.

... and throw them in the bin!

Since March 2017, the tax authorities have accepted that if you digitise your customer and supplier invoices, you do not have to keep a paper copy. However,URSSAF was still dragging its feet when it came to expense receipts. Indeed, if you were unable to present the originals of your receipts, URSSAF could reclassify these expenses as benefits in kind. And therefore apply employer and employee charges.

However, only a few weeks ago the situation changed. Following a decree published at the end of May 2019, the obligation to keep your paper documents has officially been abolished. So since 1 July 2019 you can throw away your receipts if they have been correctly scanned.

Please note that this does not apply to your expense claims before this date. And in any case, the administration must be able to check who took the photo, when and whether any subsequent changes have been made, etc. In short, the scan must be certified by a trusted third party and kept for at least 6 years.

If you are still unsure, or hesitate to digitalise 100% of your invoices and expense reports, book a 30-minute e-Record with a Blendy consultant. He or she will give you all the information you need and advise you on the software and applications you need to put in place to make your financial process more efficient.

So rejoice! You can finally say goodbye to your countless archive boxes full of receipts.

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